Computers and Technology

Best Tips to Export Outlook OST File to Adobe PDF Format

Blogscrolls | If you are wondering how to export Outlook OST file to PDF format? Then, don’t need to worry, using an automated software is the all solution to save emails from Outlook offline file to PDF format. This utility enables you to export as many OST emails to PDF along with all the attached information. And, it maintains all the properties of emails like text, email headers, color, email attachments, etc. after the conversion.

On the other hand, the manual method is not so easy but, it’s difficult for novice users to complete the conversion process of converting an Outlook OST file to PDF format. So, let us move towards these two methods in this article, to make your conversion process easy & simple. But, first take a look at Adobe PDF!

PDF stands for Portable Document Format. It’s a versatile file format created by Adobe that gives users an easy, reliable way to present and exchange documents- regardless of the software, hardware, or operating systems being used by anyone who views the document.

Now, let us start with the reasons first to export multiple OST files into PDF format.

Causes Behind to Convert OST File to Adobe PDF Format

There are a variety of reasons to export Outlook OST file to PDF format. Some of them are listed below:-

Lightweight: A PDF file is a portable document format that is easy to transport from one location to another.

Password Security Option: A PDF file is simple to open and has a password security option that prohibits users from opening it without permission.

Platform Independent: The PDF format is platform-independent, making it simple to open on various devices such as tablets, laptops, desktop computers, and smartphones.

Easy to Print: Therefore, printing with an A4 size sheet is simple and requires no changes to the printer’s settings.

Understand With User Query!

“Hi, I am working in an IT company. And my colleagues work on the same project. I have all the data saved in OST file format and want to share it in a group. They do not have Outlook pre-installed on the system. So, I need to share it in PDF format. Easy to share and read a PDF file format. So, any one please guide me the best & reliable tool which directly export Outlook OST files to PDF format easily.”

After understanding the users query, let us move towards the manual solution to export Outlook OST file to PDF format. And, then we move to the automated solution for the same. Let’s begin one by one:-

Manual Method to Convert Outlook OST File Into Adobe PDF

  • Firstly, Open Microsoft Outlook on your computer and double-click on email, which is to be converted in portable document format. Click on File >> Save As option.
  • Now, a saving wizard will appear where you have to click on the Save As Type drop box to expand its menu. Then, select HTML option from the displayed menu
  • And, locate the path where you have saved the resultant .html file in which OST message content is saved. Now, right-click on the file and select Open with >> Word (desktop) option
  • This will open the Microsoft Word wizard in which you have to click on File >> Save As option
  • Here also, you have to expand the menu of Save As Type and choose the PDF option from the list. After that, click on Save for continuing
  • Finally, you will see that your OST email is saved in PDF format at the location where you have archived in step (5).

This is how we have completed the manual method, but as it is not suitable to export multiple Outlook OST files into PDF format. As users face several issues related to their task. So, don’t worry, we have suggested an automated solution to complete this task in an easy & simple manner without facing any trouble.

Automated Solution to Batch Export Outlook OST File to Adobe PDF

If you are converting one file format to another is a complicated process. If you don’t do it correctly, you can lose data. To overcome such a situation use trusted and secure software that can export .ost to .pdf with complete attachments. It is a trustworthy Best OST File to PDF Conversion Tool, which can transfer multiple OST files into PDF without any glitches.

Now, in the below-section, we will discuss the working steps of this Tool. Let’s show this software Export Outlook OST file to PDF format.

  1. Download and run the software on your Windows machine.
  2. Now, OST File Scan Options: “Quick & Advance”
  3. Preview OST File Data for selective conversion
  4. Finally, “Export Options”: PDF, Mail Filter, Naming Conversion.

Observational Verdict

Use this manual method and automated solution to export Outlook OST file to PDF format without losing any error. An automated solution is an easy way to convert multiple OST files into Adobe PDF format. Users can easily perform this tool without installing any other applications. Both technical & non-technical users can complete their task without losing a single piece of data information during the conversion process. On the other hand, the manual method is a little complex for all the non-technical users. Because users need to have technical skills to perform their task manually. Now, it’s up to you which one is the best solution for you.

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