Computers and Technology

How do you Set up Lotus Notes into Microsoft Outlook?

Summary: There are many ways Lotus Notes or HCL Notes can be used for business communication, such as emails and calendars. They also have notepads, contacts, and more. Current business needs and market trends are making people switch from Lotus Notes into Microsoft Outlook. because it is easier to use and is more popular than Notes.

Lotus Notes is a program that has a lot of different features, like emails, calendars, file sharing, reminders, instant messaging, and a lot more. Many businesses still use Lotus Notes or HCL Notes, but because of the popularity of MS Outlook in the business world, more people are willing to switch from Lotus Notes to MS Outlook. Most people now want to know how to set up Lotus Notes in Outlook all versions.

We have tried to answer the question by giving manual instructions on how to set up Lotus Notes in Outlook 2013 and other versions. Also, we’ve added a tool that can make this migration fast and easy while keeping your data safe.

People who use Lotus Notes and Exchange need to know about the file types they can read. NSF (Notes Storage Format) is a file format that Lotus Notes can use to store the data in a Lotus Notes mailbox. On the other hand, the MS Outlook email client can read and write PST (Personal Storage Table) files. It’s so you can open your Lotus Notes files in MS Outlook, you’ll need to change with a good converter to convert NSF files to PST format.

Set up Lotus Notes in Microsoft Outlook

A note: Lotus Notes doesn’t support the PST format, but you can export some of your mail in the CSV format.

In order to set up Lotus Notes in Outlook 2019, 2016, 2013, or other versions, you have to do two things. You first need to export the Lotus Notes mailbox items in the CSV format. Then, you need to import them into MS Outlook. The steps to follow for the Export-Import process are:

Step 1: You Export NSF items to CSV Format.

  • When you open Lotus Notes, you’ll see a lot of different things
  • To move all of your emails into Exchange Outlook, choose the ones you want to move there.
  • To do this, go to the File menu and choose Export from there.
  • Save As type should be CSV. It’s then that you have to click on Export.
  • A new dialogue box called Structured Text Support will appear. You can choose the checkboxes that meet your needs and then click OK to finish.
  • When this process is done, all of your emails will be moved to the place you chose. Further, you can start the process of importing your files now, as well.

Step 2: Import the CSV File you Exported from Microsoft Outlook into PST

  • Launch the Outlook application for Exchange.
  • Go to File > Open > Import/Export in the menu.
  • In order to open the Import/Export tool, click on it. Here, you can choose Import from another program or file to do this. Then, click Next.
  • You can now choose the file type that you want to import from. CSV is the file type you should choose (Comma Separated Values). Then, click the next button.
  • Import the file from the location where you saved it into Outlook, and then click Next to move on to the next step in the process.
  • Make sure you choose the right folder from the Import as file window. Right-click.
  • After the import process is done, you can open your Lotus Notes in MS Outlook and read them.

There are Some Problems with the Manual Method.

When you try to set up your Lotus Notes in Microsoft Outlook on your own, there are some things you may not be able to do. Among them:

  • With the manual method, there is always a chance that data will be lost. So, always think about making a copy of your files before you start using the solution.
  • The manual method only allows you to move certain mailbox items, like contacts. But, if you want to change the whole NSF file, you have to change it to PST format.
  • The steps are complicated and take a long time, which makes the process hard. As a result, not having enough technical knowledge makes it hard to use the manual method.
  • Some mailbox items, like calendars, journals, tasks, and so on, can’t be moved this way.
  • In the manual method, you have to upload each file one at a time. You can’t do a batch conversion or move all of your files at once with these methods.

Automated Way to Change NSF to PST

NSF to PST Converter is a tool that can help you convert your Lotus Notes into Microsoft Outlook quickly. The software doesn’t require a lot of technical knowledge, and the interface is simple to use. This saves you a lot of time.

Importing a PST into MS Outlook: Steps to go even further.

  • In MS Outlook, when you get the final PST file, you can use this method to import PST files:
  • Launch the Outlook application for Exchange.
  • Go to File > Open > Import.
  • In order to open the Import/Export tool, click on it. Here, you can choose Import from another program or file to do this. Then, click Next.
  • It’s time to change the file type so that it can be imported as a file for Outlook Data (.pst). Then, click the next button.
  • Enter the path to the file and the name of the.pst file you want to move. It’s also possible to look for a file on your computer and then import it into your computer. Select Next.
  • You’re now ready to choose the folder that you want to add. If you want to import all the things in the (Outlook Data File).pst file, you should choose the top of the tree. Then, click the Finish button.

Wrap up what you’ve done.

In this post, we have shown you how to set up Lotus Notes manually in different versions of Outlook, so you can use it. It takes a lot of time to do this, and there is a chance of making a mistake, so we have come up with a professional solution in the form of a Converter for NSF. A lot of people use it, and it’s very good at what it does. It can easily import your Lotus Notes emails, calendar items, contacts, and more into the Outlook application.

Before you save anything, you can also look at the items in the folder to make sure they’re what you want. A lot of other things are possible, too. For example, you can save a lot of NSF files to PSTs and import the converted Lotus Notes into Microsoft Outlook with its Technician version. To learn more about the product, you can download it and check out all of its great features.

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