Computers and Technology

How to Export Office 365 mailboxes to PST?

Effortless way to export office 365 mailboxes to PST

Office 365 provides a promising and secure cloud space to its users. But still, many times, users require to export Office 365 mailboxes to PST. The reasons behind the practice to export Office 365 mailbox to PST can be numerous. Few of which can be as listed down below:

  • Users may need a certain piece of information for compliance mean.
  • The Office 365 data is required to share with a third party.
  • To safeguard certain sections of data for future use.
  • The data may be needed on a regular basis.
  • To import the Office 365 data into Outlook.

After clarifying the various aspects that could lead Office 365 users to export mailbox to PST, the question arises, How? The answer to this question are many and includes the manual method and the automated conversion tools.

Multiple Ways to Export Office 365 Mailbox to PST:

In the manual method itself, the Content Search and eDiscovery Method is present. It is, however, a long and frustrating method where users first need to get permission for the export. It isn’t a command-based method but requires users to have good knowledge regarding the data exports. Additionally, the professionals themselves also recommend the automated way to export Office 365 mailbox to a PST file. The reason behind this opinion of professionals can be understood by these points:

  • Content Search and eDiscovery method is long and complex; ask users to first clarify the prerequisites.
  • There is no surety for unalterable and secure export.
  • Most of the time, users face difficulties in even completing the process.
  • Users don’t get functionality like Incremental Export to save the progress of the interrupted processes. Contrarily, this functionality is much needed, especially in the export of big data.
  • The PST Split option is absent in this process and can end up with resultant PST corruption.

If Manual Methods are Incapable then What?

It was a problem back then when there were no automated tools available. But now, numerous capable automated tools are available in the market. One capable automated tool from the row is the Shoviv Office 365 Backup and Restore tool. This Office 365 backup tool comes with the best combination of a simple interface and numerous much-needed features. It is a robust solution to export Office 365 mailbox to PST and works with the users’ data in a read-only mode.

Convenient Way to Export Office 365 Mailbox to PST:

Download the Shoviv Office 365 Backup tool, install it and open it to follow the given below steps:

  • Step1: Click on the Connect Office 365 mailbox tab from the dashboard.
  • Step2: A wizard will appear, give a name to the project, enter credentials, and hit OK.
  • Step3: Now click on the Backup Directory from the ribbon bar, provide the name and path to tap OK.
  • Step4: Lastly, click on the Backup Jobs, and a wizard will appear with a few sectional wizards.
  • Step5: Click on Mailbox, and select the mailbox that you want to export.
  • Step6: Hit on the Filter tab from the above and use it accordingly.
  • Step7: Enter into the Scheduler section, and choose for automatic backups or manual backup whichever is suitable.
  • Step8: In the Setting wizard, users can deal with thread counts, PST Split, etc. options as per the need.
  • Step9: Lastly, tap on the Backup Directory wizard, choose the backup directory, select the PST, and hit on Create Backup Job afterward.

If the users had opted for the “Run Job Manually”, need to visit and click on the Start Backup Job icon. Otherwise, the Backup Job will start automatically at the scheduled time.

Why Users must prefer the Shoviv Office 365 Backup Tool?

  • The tool allows users to add multiple mailboxes at a time without being bothered by their large sizes.
  • It has a simple interface that brings down the technicality of the process by more than half.
  • The Incremental Export functionality of the tool saves users from losing the progress of the interrupted processes. This helps to presume the interrupted processes when it starts again.
  • The tool essentially embeds the PST Split feature to let users decide the size of the resultant PSTs.
  • Users can use the Filters of the tool to export Office 365 mailbox to PST with only the desired items.
  • The tool also facilitates users to schedule migration automatically on periodic basis or start it manually.
End Note:

In the manual list, Content Search and eDiscovery method is available for the Office 365 export mailbox to PST. Contrarily, it ain’t truly reliable to export Office 365 mailbox to PST. Therefore, here comes the need for an automated tool, and the Shoviv Office 365 Backup tool is one such. Moreover, if users like to analyze this tool well before the purchase can get its demo version.

Related Articles

Leave a Reply

Your email address will not be published. Required fields are marked *

Back to top button