Computers and Technology

How to Print Email from Outlook – Step by Step Guide

Learn how to print email attachments in this step by step guide on printing emails. We’ll show you the process for both and Outlook for Windows.


If you’re like most people these days, you probably use Microsoft Outlook for your email. And while Outlook is a great program, it can be a little tricky to figure out how to print your emails. That’s why we’ve put together this step-by-step guide on how to print multiple attachments in Outlook.

With this guide, you’ll learn how to print individual emails, how to print multiple emails at once, and how to save emails as PDFs. So whether you need to print an important email for work or you just want to keep a copy of a personal email for yourself, we’ll show you how to do it.

What Is Outlook?

Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. As well as managing email, contacts, and calendars, Outlook can also be used to manage tasks and notes. You can also use Outlook to access your email account from any computer with an internet connection.

To print email from Outlook, you will first need to open the email that you want to print. Once the email is open, click on the File tab at the top of the screen. Next, click on Print. A new window will open up with various printing options. Select the printer that you want to use and then click on the Print button. Your email will now start printing!

How to Print Email From Outlook Online

Looking to print an email from Outlook? It’s easy to do, whether you’re using the Outlook website or the Outlook desktop app. Here’s a step-by-step guide on how to print email from Outlook.

On the Outlook website, open the email you want to print. Then, click the three dots in the top-right corner of the email and select Print.

If you’re using the Outlook desktop app, open the email you want to print and click File. Then, select Print from the drop-down menu.

Once you’ve selected Print, a new window will open with your printer options. Select your printer and click Print. Your email will now print!

How to Print Email from an Outlook Application

Assuming that you are using the Outlook application installed on your computer, follow these steps to print an email:

  1. Open the Outlook application and sign in to your account.
  2. Find the email that you want to print and open it.
  3. On the top toolbar of the Outlook window, click the “File” option.
  4. From the drop-down menu that appears, select “Print”.
  5. A new window will pop up with various printing options. Choose the options that you want and then click “OK” to print the email.

Printing an Email Attachment

If you’re like most people, you probably receive a lot of email attachments. And if you’re like most people, you probably don’t always have time to open each one and print it out. That’s where this little tip comes in handy.

With Microsoft Outlook, you can print an attachment without even opening it. Simply select the email that has the attachment, click on the File menu and choose Print. When the print dialog box appears, make sure you select the option to print only the selected message. This will ensure that only the attachment is printed and not the entire email thread.

This trick works with most types of attachments including PDFs, Word documents, Excel spreadsheets and even photos. So next time you need to print an attachment, save yourself some time by using this method.


There you have it! A step-by-step guide on how to print email from Outlook. Whether you’re printing a single email or an entire conversation, we hope this guide has been helpful.

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