MS Outlook stores emails in two file formats. When the user is working in offline mode. If Outlook has no internet connection then it will be difficult to open the PST files. In this blog, we will provide information about the ways a user can follow the conversion of the PST files to the PDF file format.
What is the Outlook PST file?
When you start Outlook for the first time, the associated data files are immediately generated. Outlook Data Files (.pst) are stored in the Outlook Files folder in your computer’s Documents folder.
Personal Storage Table is supported by the MS Outlook email client and it is used for archiving copies of Microsoft software files, calendar events, and other products such as Microsoft Exchange Server, Microsoft Outlook, and Windows Messaging.
Reasons to convert PST to PDF File Format
There are many reasons to convert PST files to PDF with attachments.
- PDF files are easy to access and safe to use.
- Sometimes it is because of the workplace.
- Cannot view PST files without an account in Outlook Mail. PST files are platform-specific.
- Microsoft products support non-Outlook PDF file formats.
- PDF files are platform-independent and can be easily open with any PDF reader, but that is not the case with Outlook PST files.
- PDF files can be easily saved and moved from one place to another
- Converting Outlook emails to PDF format allows you to use permissions and passwords to keep your data safer.
- The PDF file acts as a backup for Outlook PST file data.
These are some of the reasons for converting the Outlook PST files to the PDF file format. Now, let us have a look at the methods for the conversion of PST files to PDF file format.
Manual method to convert the PST files to PDF format
For the conversion of the PST files to the PDF file format, users do have to follow the below-provided steps;
How to Convert PST File to PDF with Attachments
There are several ways to PDF. Two techniques are describe here. The first is a guide that must be complete by following the instructions above. The second is our expert choice to easily convert PST to PDF without using Outlook with just one click.
- Convert PST file to PDF via Outlook
- Expert Choice to Convert PST to PDF
We will be discussing both of the methods for the conversion of the PST files to the PDF file format.
Convert PST file to PDF via Outlook
The manual solution requires using only the Microsoft Outlook application to convert the file to PDF format:-
- Open the Outlook application.
- Click the email you want to export as a PDF.
- Go to the File menu and click Print.
- Then select the “Microsoft print to PDF” option.
- Then click Print.
- Saves the resulting file to the file name location.
So, users can easily convert PST files to PDF with attachments using this method. However, the main limitation is that you have to store the data you need one by one. This is a tedious process.
Thus, if you want to batch convert your files in one try without reaching the size limit, use our instant professional solution.
Restrictions of the Manual Method
Here are some of the restrictions that are faced by a user while following the manual method of conversion of the PST files to PDF format. Let us have a look at some of the restrictions;
- Accuracy is not provided by the manual method
- Users can not convert multiple amounts of the PST files using the app
- The integrity of the files is not maintained
- Safety and security are provided by the tool
- Not a convenient platform is provided by the tool
These are the restrictions that are faced by a user. Thus, it will be reliable for a user to select the PST to PDF Converter app.
Using the PST to PDF Converter Tool
The Syssential PST to PDF Converter provides a wide platform for every single user for easy conversion of the PST files to PDF format. Great accuracy is provide by the tool and no chances of error are faced by a user. The application also provides a user-friendly interface that helps every single user with an easy conversion of the PST files to the PDF file format. Moreover, the app is easy to handle by any user without any hurdles. It is a reliable method for every single user to carry the conversion of the PST files to the PDF file format. This PST to PDF Converter application grants users’ the reliability to convert any amount of the PST files to PDF format. If users want to try the app, then they can have a look at the demo version of the tool.
Steps to Convert the PST files
For carrying the conversion of the PST files to PDF format using this advanced PST to PDF Converter app a user has to follow the below provided steps. Let us have a look at these steps of conversion;
- First, open and start the app in your system.
- Now, add the PST files that you need to convert into PDF format.
- Get a preview of these selected files.
- Then, browse a location to save the converted PST files.
- Finally, hit the “convert” now button.
A user can easily go through these steps of conversion without facing any kind of restrictions.
If you want to learn about the conversion of the PST files to the PDF format then a user can have look at this blog. The blog covers all the information about the conversion of PST files to PDF file format. There are many reasons for the conversion of PST files. A user can have the manual or the professional method of converting the PST files to PDF format.